Terms and conditions of charity teams

1. The captain of a charity team must work or volunteer for that charity. The captain will need to get permission from their charity’s Chief Executive to set up a charity team. Other team members do not have to work for the charity.

2. The team captain will be Crusaid’s point of contact for all communications relating to that team.

3. If a team captain leaves that charity, another team captain must be appointed and the charity team will need to inform Crusaid of the change of contact. Crusaid can not take responsibility for communications and/or deadlines being missed due to our not being informed of the change of contact.

4. The charity whose name the team is set up in will receive 75% of the total money that team raises in sponsorship through taking part in Crusaid’s Walk for Life (excluding Gift Aid). For example:

Charity X

Charity X
3 team members – A, B, and C
A raises £50
B raises £30
C raises £20

Final figure received by Charity X = £75
Final figure retained by Crusaid = £25 + £28 = £53

To find out more about Gift Aid generally, please see the FAQs section of this website

5. Teams cannot be created and members cannot be added to existing teams after the Crusaid Walk for Life has taken place on 6th June 2010.

6. People who register for the Crusaid Walk for Life on the day of the walk itself (7th June), at the event village, will be able to join a team and they will just need to state the name of the team they would like to walk for. The £15 on the day registration fee that they pay will unfortunately not count towards their team’s fundraising total. Any money that they raise after the walk however will be processed along with the rest of the team’s sponsorship money.

7. Please note that this is a Crusaid event and as such Crusaid is the only charity permitted to collect money on the day of the event. Other charities are not permitted to collect money either at the event village or during the walk.

8. Charity teams can only fundraise for charities that work, partly or wholly, in the field of HIV and AIDS, in the UK or internationally. Contact Crusaid if you are not sure if your charity meets this requirement.

9. If a charity team is affiliated with a charity that does not meet the requirement outlined in point 8 above, that team will be classified as a standard team, rather than a charity team and all the money it raises will go to Crusaid.

10. Following the Crusaid Walk for Life on 6th June 2010 teams can continue to send sponsorship money collected offline until 7th September 2010 and online fundraising pages will also close on this date. Any sponsorship money sent in after 7th 1st September 2010 will be gratefully received, but this will not count towards a charity team’s fundraising total and Crusaid will retain 100% of this money.

11. All money raised by charity teams will go to Crusaid in the first instance. 75% of the amount raised (before Gift Aid is added) will be returned to the charity after sponsorship totals have been calculated. All Gift Aid will be retained by Crusaid.

12. Crusaid will contact charity team leaders by 22nd June 2010 to confirm team members. Team leaders will have until 29th June 2010 to raise any queries in relation to this, otherwise the list of team members generated by Crusaid will be treated as final.

13. Crusaid will aim to contact charity team leaders by 28th September 2010 to confirm their charity team’s fundraising total. Team leaders will have until 12th October 2010 to raise any queries in relation to this, otherwise the fundraising total generated by Crusaid will be treated as final.

14. Charity teams can expect to receive 75% of their fundraising total (before Gift Aid) and Crusaid will aim to send this to participating charities during October 2010. Crusaid will send a cheque for this amount, made out in the charity’s name and posted to the team leader, unless advised otherwise. Crusaid has reviewed charity teams scheme for 2010 and we hope to make the process easier for everyone. We will aim to issue your grants as quickly as possible as we appreciate that these grants are vital to many charities

15. Charity teams should not bring any sponsorship money with them on the day of the walk. Please send any money raised offline to Crusaid by post following the walk.

16. Any PR and marketing activities that a charity team takes part in, in relation to Crusaid’s Walk for Life, must mention ‘the Crusaid Walk for Life 2010’ or ‘Crusaid’s Walk for Life 2010’ by name and, where possible, include the following information:

About Crusaid

Crusaid directs money, knowledge and support to poor and marginalised people and communities affected by HIV and AIDS in the way that best meets their needs and help them achieve a decent quality of life.

About Crusaid’s Walk for Life

Crusaid’s Walk for Life is a 10km walk past London’s finest sights to support people affected by HIV and AIDS.

Nearest tube: London Bridge City Pier, London Bridge mainline and underground station, Tower Hill underground and Tower Gateway DLR

Nearest buses: 42, 47, 78, 381, RV1

For further information and to register: www.walkforlife.co.uk or 020 7539 3895.

All PR & Marketing must be sent to Emily Woods for approval before use: emilyw@crusaid.org.uk

18. Crusaid reserves the right to remove charity teams from the Crusaid Walk for Life at any time and without notice.

19. By creating or joining a charity team, you are agreeing to the above terms and conditions.

If you have any questions that aren’t answered above, please see the FAQs section of this website. If these don’t answer your question please contact Crusaid’s Walk for Life team at walk@walkforlife.co.uk or call 020 7539 3895 and we’ll be happy to help